2nd Club Assembly
| Meeting Date | 07 Jan 2025 |
| Meeting Time | 19:00:00 |
| Location | Balkalyan |
| Meeting Type | Club Assembly |
| Meeting Topic | 2nd Club Assembly |
| Meeting Agenda | *NOTICE AND AGENDA FOR CLUB ASSEMBLY* The members of the Rotary Club of Pune Sports City and the Trustees of Pune Sports City Rotary Trust are hereby notified that the Club Assembly is scheduled as follows: *Date*: Tuesday, January 7, 2025 *Time*: 7:30 PM *Venue*: Ground Floor, Meeting Room, Bal Kalyan Sanstha, Next to Raj Bhavan, Armament Colony, Ganeshkhind Road, Aundh, Pune - 411007 The Assembly is convened to transact the following business: *AGENDA* 1. *Appointment of Members for RI Evaluation & Research Team*: To appoint a team of club members to assist the Rotary International (RI) Evaluation & Research Team during their visit to the GG1751463 WinS Project site near Dhamane village, Chakan. The team will facilitate information gathering, sustainability research, and surveys for the project undertaken during PP Vinod’s and PP Jayashree’s tenure. 2. *Appointment of New Banker*: To appoint a new banker for the Club and Trust accounts, as challenges persist with Union Bank of India, Aundh Branch, Pune. The proposals of Axis Bank Ltd. and HDFC Bank Ltd. will be evaluated. The Treasury Team will also be appointed to oversee the transition, manage fixed deposits, internet banking, signatories, and KYC requirements. 3. *Financial Review*: To review the financial status of Club accounts, Trust accounts, member dues, Global Grant (GG) projects, CSR accounts, and other critical financial matters. 4. *Introduction of Technology for Club and Trust Operations*: To introduce and adopt technologies / applications such as Dunzo, UPI, ChatGPT, Tally, cheque printing, and other electronic/digital tools for efficient management and interaction with members, agencies, and vendors, thereby reducing physical errands. 5. *Approval of Crowdfunding Website*: To consider and approve engagement with the crowdfunding platform https://benevity.com to raise funds for the Public Trust. 6. *Compliance Review*: To review and understand the compliance status of GG projects Bye laws, CSR donations admin fee and Trust Deed amendments, ensuring smooth closures of pending requirements. 7. *Club Affairs and Administration*: To discuss matters related to Club affairs, with a special focus on improving attendance at meetings and seminars. 8. *Approval of Club Apparel*: To approve the purchase of new Club T-shirts, caps, and shirts, subject to financial feasibility, collective contribution, and member consent. 9. *Revisiting CSR Admin Fee Proposal* To revisit and deliberate on the CSR administrative fee proposal with corporate partners, as discussed in earlier meetings. 10. *Announcement of Club Directors of 2025-26:* To announce board of directors of RI year 25-26 by President Elect Sushrut Sardesai. 11. *Any Other Matter*: To discuss any other matter with the permission of the Chair/ President. All Club members are cordially invited to attend and actively participate in this Assembly to ensure the smooth functioning and growth of our Club and Trust. Thank you.? For and on behalf of Rotary Club of Pune Sports City, *PP Sameer Gupte* Club Secretary *Sadhana Joshi* Club President |
| Chief Guest | |
| Club Members Present | 35 |
| Minutes of Meeting | Club assembly completed. Minutes to be shared |
