BOD Meeting No. 3
| Meeting Date | 12 Sep 2024 |
| Meeting Time | 18:30:00 |
| Location | CAfe Peter Aundh |
| Meeting Type | BOD |
| Meeting Topic | BOD Meeting No. 3 |
| Meeting Agenda | To discuss BOD Matters |
| Chief Guest | |
| Club Members Present | 9 |
| Minutes of Meeting | Minutes of the Board of Directors Meeting** **Rotary Club of Pune Sports City (Club No. 31139)** **Date:** September 12, 2024 **Time:** 18:45 PM **Venue:** Café Peter, Ground Floor, Aundh, Pune - 7 **Attendees:** President Sadhana Joshi, Moiz Bohir, Vinod Patil, BMK Sethi, Sushrut Sardesai, Ajit Ghate, Jayashree Halbe, Amita Kotbagi, Sameer Gupte --- 1. **Treasury Update on Dues from Members** A report on outstanding dues from members was presented. The Board assigned the responsibility of reminding members to settle their dues. President Sadhana and Community project Director reminded Treasurer Sushrut to look into ledger account of philanthropist Shri. Nitin Karia and submit the exact position at the earliest as it is most urgent being big donor. ? 2. **Change Report Work** The ongoing progress of the change report work was discussed. 3. **Resignation of President-Elect (PE) Ramesh Rode** The Board accepted the resignation of President-Elect Ramesh Rode due to health and age-related concerns. A casual vacancy has been created for the position of President-Elect. 4. **Formation of Committee to Recommend New President-Elect** A committee was appointed to recommend a new President-Elect to fill the casual vacancy. The committee consists of the following senior Rotarians: - Dr. Amita Kotbagi - Dr. Rajesh Pawar - BMK Sethi - Ajit Ghate - Sadhana Joshi 5. **Email from Sandesh Sawant** The Board discussed details from an email sent by Sandesh Sawant. Global Grant (GG) initiatives, CSR activities, and the upcoming World Polio Day event were approved by the Board. 6. **CSR Grant Update** A CSR grant of INR 17.76 lakhs, including a recent upliftment, was reported to the Board. 7. **Community Project Updates** BMK Sethi provided updates on ongoing and upcoming community projects. A detailed list is attached herewith. --- ### Proposals Under Preparation: 1. **Dhamane:** - Fencing for the school. - Sewing Machines. - Server - Medical Room. 2. **Digital Boards** for 5 additional schools in Bhor. 3. **Construction of Toilets.** 4. **D.G. Set for Paud Hospital Room.** 5. **Sarvadhan School.** 6. **Computer Lab** at Bhimashankar. 7. **St. Anthony** (WIP) 8. **Pending: BKS Hand Over.** --- ### *Community Projects Completed:*### 1. **Dress Distribution ** - at Gurukul School 2. **Shoes** - at Gurukul school 3. **Tree-plantation Baner Hill.** 4. **Ganapati Pooja.** 5. **Repairs of Roof.** 6. **Anaemia Prevention Camp** - 2 visits. 7. **Teachers Felicitation.** 8. **Rotaract Club** - Installation at: - D.Y. Patil. - D.P.V. - 3800 Scouts HQ. 9. **MPPM** - 10. **Independence Day Celebration** - at Gurukul School --- 8. **MHM GG Synergy Project with Poona West** The Menstrual Health Management (MHM) Global Grant synergy project with Poona West and Swatch was approved. The project aims to benefit around 3,800 women at a cost of approximately INR 400 per woman, with a total budget of INR 7.6 lakhs. Neeraj will determine the volume and impact of the project. 9. **Ashram School Project for Girls** A CSR partner, Knorr, proposed a project for ashram school girls in Year 1, with an estimated budget of INR 60 lakhs. 10. **Asmita Project for 500 Girls** The Board rejected a proposal for the Asmita Project, which would benefit 500 girls at a cost of INR 39,000. 11. **Youth Director's Initiatives** The Youth Director proposed two activities: - A trip to Lonavala Old Age Home: No decision was taken. - A blood donation camp at DY Patil: Approved by the Board. 12. **Belvader Complex Diwali Party (Club Activity)** A Diwali party for the Aundh area was proposed as a club activity. The membership contribution ratio was set at 50:50. 13. **Interact Club at Loyola School** The formalities to establish an Interact Club at Loyola School were discussed, and the necessary steps are to be initiated. 14. **Vote of Thanks** Secretary Sameer extended a vote of thanks to President Sadhana for arranging the new venue for the board meeting, which provided an excellent setting along with coffee, sandwiches, and cheese toast. ~~~~~ The meeting concluded with action items assigned to respective board members for follow-up. --- **Prepared by:** PP Sameer Gupte Secretary, Rotary Club of Pune Sports City |