BOD Meeting No. 7
| Meeting Date | 21 Mar 2022 |
| Meeting Time | 19:00:00 |
| Location | Balkalyan / Zoom |
| Meeting Type | BOD |
| Meeting Topic | BOD Meeting No. 7 |
| Meeting Agenda | BOD Matters |
| Chief Guest | |
| Club Members Present | 10 |
| Minutes of Meeting | Minutes of the Board Meeting held on 21st March, 2022, at 7.15 pm Hybrid Meeting at Bal Kalyan and on Zoom via Zoom Online Video Conference Attended by: President Kiran, PP Brij, PP Dr Rajesh, IPP Manojeet, Rtn Neeraj on zoom, PE Kennedy, PP Bhrigesh on Zoom , PP Vinod. Absentee: PP Amita, PP Madhav, Rtn Ajay, Rtn Bhupinder, PP Ajay, PP Rupunder, Rtn Durgesh & PP Sanjay Special Invitees: PP Sandesh Sawant and Rtn Tejesh. 1. The Board approved MOM of meeting no 6. 2. Approval of KAMDHENU project jointly with RC Aundh– presented by Sandesh a. ATOs is a French IT company with 40,000 employees b. They have done many projects with Rotary since 2018 in India c. The CSR amount is Rs 42.1 Lakhs ( GG did not materialize) d. Women Empowerment project with RCA to be put up at PINGORI e. Purchase of 25 Cows, Cow Shed, Milking Machines,4 KW Solar Setup, Training etc is broad scope f. RCA have partnered with us in the past for PINGORI and AKR G Grants g. RCA trust is dormant so they have approached RCPSC for a joint project. h. Conflict of Interest issue was discussed and remedies suggested by the Board i. The Project was APPROVED. j. PP Brij will lead this project with the team 3. Update on Treasury matters- presented by PE Kennedy a. Status of membership due collection: All the members have paid the membership dues Both for RCPSC and Satellite club. b. Trust Collections – Only two members outstanding . (Rishikesh and Subodh Moghe) c. Total collections: Rs 10,77,000/- Club Account Trust Collections Rs 3,01,000 4. Available balance in hand – Trust A/c. : Rs 10,99,000 Planned Expenses Rs . 9,75,000 Rs 2,65,000 for MHM Rs 2,60,000 for Sai service Rs 2,40,000 for cataract Rs 10,000 EREY Rs 1, 00,000 for Healthy Cow Project. Rs 50,000 to pay this year bills of Auditors-Pol Rs 50,000 for IISER-CSR project Clear balance 10,99,000 – 9,75,000= Rs 1,24,000 5. Club Account – a. Rs 3,11,000 b. Payments in Process Rs 38,000 c. Clear Balance Rs2,73,865 6. In trust account payments of Rs 5000 each were received from Rtn Sanjay W, Biren and Milind for Cataract Operations. a. There is balance of Rs 92500 in AKR account. Bills worth Rs 90,000 are in process leaving a clear Balance of Rs 2500. 7. available balance in hand – 8. Balance District dues of Rs 11,000 for new members can be paid. 9. Status of Trust Compliances a. Change note completed. Documents are with Rtn Ajit. b. Address change is in progress. All documents received. c. 80G is obtained. Renewal will be due after 5 years only. 10. Board approved the induction of proposed members. a. These are Ramchandran, Mamta, Rupesh and Jane. 11. Status of IISER Project a. TRF documents are pending with IISER for signatures. b. Club contribution of Rs 50,000 needs to be provided for in the financials. c. ( Action by S Kennedy ) 12. Status of Cataract Project a/c HODEK a. We are unable to find required number of patients from the hospital. b. Dr Pawar was requested to explore with HV Sardesai hospital or c. Janwani Hospital to meet the target by 31st March. 13. Sai Service funded Rs 2.6 Lakh project is completed. a. Formal function planned on 29th March 22 14. The Happy Family Kit project is headed by Sanjay W. Kits are available. a. It will be taken up once Sanjay is back. 15. The vacancy created by Ajay for PN was discussed. President Kiran informed that we are focussing on Ram Shinde as a probable choice. 16. It was proposed that we fix a consolidated fee with Auditor Pol and company on annual basis for various services provided. The claim of Rs 1.5 Lakh outstanding is pending. Details are available with Kennedy and need to be circulated 17. The meeting ended with President thanking all Board members for their participation |