BOD Meeting
| Meeting Date | 31 Jan 2022 |
| Meeting Time | 19:00:00 |
| Location | zoom |
| Meeting Type | BOD |
| Meeting Topic | BOD Meeting |
| Meeting Agenda | To discuss Board related matters |
| Chief Guest | |
| Club Members Present | 10 |
| Minutes of Meeting | Minutes of the Board Meeting held on 31st January, 2022, at 7.15 pm via Zoom Online Video Conference Attended by: President Kiran, PP Brij, PP Sanjay, IPP Manojeet, PP Rupinder, PP Jayu, Rtn Neeraj, PE Kennedy, PP Bhrigesh , PP Vinod Absentee:, PP Amita, PP Madhav, PP Rajesh, Rtn Ajay, Rtn Bhupinder Special Invitees: Rtn Ajay, Rtn Tejesh 1. The Board approved MoM of meeting no 5. 2. Update on Treasury matters a. Status of membership due collection: all the members have paid the membership dues b. Total collections: Rs 10,64,000/- Payments due : Rs 3,27,493/- Available balance in hand : Rs 2,97,419/- As informed to Board Rtn Mukesh shall be paying only Rs 8,000, Towards the Club dues. As a special case the Board had approved it. c. Status of mandatory donations to Trust: 2 members have not paid till date. The BoD to take a call by the next BoD meeting: action to be taken in case of non-payment of the mandatory trust donation with reference to the Bye laws. Total collections Rs 2,19,000/- 3. Payments planned : Rs 6,62,000/ ( summary shown below) Available balance : 1,18,329/ MHM 2,50,000 cataract project 2,40,000 balance payment pending to advocate Ashwini 90,000 Cow project with Aundh club 70,000 EREY ( 6*2000) 12,000 6,62,000 d. Status of GG AKR account Rs 2,69,194/- e. Status of GG Karunj balance: Rs 29,810/- 4. The Board approved the payment of SAR for Rs 2,97,413/ 5. Rtn Ajit confirmed that 80 G is valid for five years and CSR1 needs renewal before 31st March, 2022. 6. Youth Director Rtn Bhrigesh informed the Board that the work is in progress regarding the Charter of new Rotaract club at PBS. 7. The Board approved the MoU signing with Sister clubs namely Lahore Cresent and Colombo East. The Board requested for the MoU signing with Sister Club of Patan West Nepal. PP Sethi asked about the MoU signing with other SARC countries and was willing to help with the Bangladesh club but requested for a lead from the International connect Director PP Amita Kobagi and RID Mahesh. 8. The Board approved the projects - Sancheti. Sai Service, IISER, Cataract under Hodek, Happy Family Kit. 9. The Board approved the expenses vs income f the PYC PI event. Total expenses of the PI event was Rs 51,560/- , contribution/donation by members Rs 40,000/ and the club’s share was difference of Rs 11,560/. Further , the membership director was requested to expedited he leads from the event and in the absence of Director Ajay , PP Sethi took the responsibility of the same. 10. President informed that the work in in progress as far as the PHF pins and certificates for Annettes is concerned. 11. PN Ajay had informed the President his desire to resign from PN, The Board decided to form a special committee comprising of PP B M K Sethi, PP Sanjay Wadhwa and PP Rupinder Beri to identify a potential leader for President 2023-24 within the next two months. 12. Any other points with the permission of chair. • The Club treasurer updated the Board on the progress of the accounts of the Trust as well as Club. The Board approved the appointment of Accountant Deepa for Rs 30,000 for all the accounting work related to Trust for the current financial year. The club treasurer , Rtn Kennedy has assured of completing and handing over all the statements to Deepa by 10th Feb, 2022; for final reconciliation before uploading the receipts on the official site , as explained by Rtn Ajit , this being the first year this mandatory requirement has been introduced. • Rtn Neeraj updated the Board about the 3131 website as well as the RI website and informed that all the above are up to date. the Board congratulated the Club for being No 1 in CPI consistently for over few months. • Board resolved to open a new Bank account for the CSR project on IISER. The authorised signatories are President, club Secretary and club Treasurer. • Rtn Ajit raised the point of implementing GST on membership fees and the Board recommended to take advice of PP Sameer since he is an expert in this subject. 13. President proposed a vote of thanks to the members and special invitees. For Rtn Bhupinder Sethi Club Secretary RY 21 22 |