Approval of budget, projects , regular rotary business
| Meeting Date | 03 Jul 2023 |
| Meeting Time | 20:00:00 |
| Location | On line |
| Meeting Type | BOD |
| Meeting Topic | Approval of budget, projects , regular rotary business |
| Meeting Agenda | As per attachment |
| Chief Guest | President |
| Club Members Present | 10 |
| Minutes of Meeting | 1st Meeting of BoD of RY 2023-24 Date & Day : 3rd July 2023 Time : 8 pm to 10 pm Venue : Zoom meeting Minutes of Meeting The first meeting of Board of Directors (BoD) of RCPSC was held through Zoom platform at 8 p.m. on 3rd July 2023. Following members attended the meeting: 1. Rtn Ashutosh Dubey : President 2. Rtn Brij Sethi : Vice-President 3. Rtn Sushrut Sardesai : Secretary 4. Rtn Anand Kale : Treasurer 5. Rtn Manojeet Chowdhury : Club Trainer 6. Rtn Jane Nazareth : Director-CSR 7. Rtn Rupinder Beri : Director-Admin 8. Rtn Neeraj Kumar : Director-PI 9. Rtn Kiran Rao : Director-Membership 10. Rtn Bhupender Sethi : President-Elect Rtn Trilok Kamdar was out of station and could not attend the meeting. He had applied for and was granted Leave-of-absence. Following members were not present in the meeting: 1. Rtn Sameer Gupte : IPP 2. Rtn Pallavi Khade : Director-IT 3. Rtn Shilpa Pande : Director-Youth The meeting started with President Ashutosh Dubey introducing all the members of the new BoD 23-24. He extended warm welcome to all and also thanked all the members for accepting the respective responsibilities. He reiterated the new BoD slogan “One Team One Dream” and emphasized that as a team the Club will be able to scale new heights. This being the first meeting of the RY 23-24 and in view of the fact that many members were first time Directors, Rtn Manojeet, the Club Trainer explained the protocols of the BoD meeting and elaborated on the roles and responsibilities of every office-bearer. Thereafter, the agenda items were taken up for discussion. The agenda wise proceedings were as under: Agenda 1: To approve and adopt Club budget for the RY 2023-24. Rtn Anand Kale, Treasurer, informed that as per the Club Assembly resolution on 13 July 2023 the Club dues were revised as follows: Club Members: 18,000 Spouse Members: 10,000 Satellite Club Members: 10,000 Accordingly he had drawn and introduced the new budget for the RY 23-24 as per Annexe-1. Decision: The budget was unanimously approved by the Board. Agenda 2: To update about status of Treasury. Rtn Anand Kale, Treasurer, placed the latest financial position as per the balances obtaining in the Club account and three Trust accounts. The details were as under: (Anand has been requested to provide details. Details will be inserted after receipt.) Decision: The Board took note of the financial details. The Board also advised to the treasurer that: i. The bank accounts’ balances should be reported as at the end of each month. ii. All members should be reminded through mail for payment of Club and Trust dues for 23-24. (Action: Treasurer) Agenda 3: To discuss and consider the request for expanding the definition of the “Partner (Spouse) Member”, in the context of payment of Club Dues under Article 7 (Dues) of the Club bye-laws, to encompass any near relatives or friend. Decision: The issue was discussed at length and the Board opined unanimously that the definition of “Partner (Spouse) Member” can be expanded to include any first blood relative namely, father, mother, brother, sister, son and daughter besides the spouse. It was also decided that the Board’s opinion may be placed before the next Club Assembly for approval of necessary amendment in the Club bye-laws. (Action: Secretary) Agenda 4: To finalize trustees for the Pune Sports City Rotary Trust registered with The Charity Commissioner for the RY 23-24. Rtn Manojeet, the Club Trainer, explained that as per the Trust Deed of the Pune Sports City Rotary Trust, there are total 7 trustees comprising 5 Ex-officio trustees namely President (as Trust Chairman), PE (as Trust Secretary), IPP, Secretary & Treasurer and 2 trustees nominated by the Club Assembly. It was also advised that the term of the current nominated Trustees namely Rtn Dr. Rajesh Pawar and Rtn Dr. Amita Kotbagi has ended on 30th June 2023 and hence the process for nomination of two non-officio trustees should be undertaken. Decision: It was therefore decided to advise through mail all members to propose their own name (in case they are willing to shoulder this responsibility) or to propose any other name for the purpose. Based on the responses received, a proposal may be placed before the next Club Assembly for approval of nominees. (Action: President & Secretary) Agenda 5: To approve the name of Rtn Brij Mohan Sethi for the post of Vice-President for the RY 2023-24. Decision: The proposal was unanimously approved by the Board. Agenda 6: To ratify MOU signed with Dhamne Gram Panchayat for Happy Village multi-year project. Decision: The proposal was ratified by the Board. Agenda 7: To approve the Service projects (i) Blood donation camp; and (ii) Supply of articles to school, during the month of July 2023. Rtn Brij Sethi, VP & Director-Service Projects, advised that 3 service projects are likely to be undertaken/launched during July 23 as detailed in the following table: SN. Project Name Date Budget Required 1 Blood donation camp in collaboration with Ruby Hall Clinic at Blue Ridge Society, Hinjewadi 09.07.23 5,000 2 Supply of articles like banners, carpets etc. to Someshwarwadi ZP School To be decided 25,000 3 CSR project with support from Pugmatic for distribution of solar lanterns to shepherds To be decided 5,000 Decision: The Board approved all the three projects with the expenditure budget sought. Agenda 8: To discuss the issue of obtaining PAN Card for the RCPSC. Decision: It was decided that Rtn Brij Sethi, VP will facilitate the process for obtaining PAN Card for the RCPSC at the earliest. (Action Rtn Brij Sethi) Agenda 9: Approval of new members who have attended 3 weekly meetings and the committee has completed their home visit as per section 3 of Article 12 0f the Club bye-laws. (Details will be circulated by the Director (Membership) on 2nd July 23). Rtn Kiran Rao, Director-Membership, informed that two prospective members viz. Dr. Sudhir Rai and Shri Moiz Bohri have already attended three weekly meetings and the home visit in respect of them has also been completed. The teams that undertook the home visits have strongly recommended for their membership. She also advised that Shri Moiz Bohri is an old Rotarian and is merely transferring his membership from the Rotary Club Nanded as he has shifted his business from Nanded to Pune. The No-objection letter from Rotary Club Nanded has also been received. She therefore, requested the Board to approve their membership. Decision: The Board approved the membership of Dr. Sudhir Rai and Shri Moiz Bohri. It was also decided that while the above two new members would participate in all the programmes of RCPSC as regular members, a formal induction of the two members may be arranged in the weekly meeting of 29th August 2023. The Board also advised that the proposal of any new Satellite Club may be taken up only after the completed membership forms and cheques towards club dues are received from at least 10 members of the proposed Satellite Club. Agenda 10: To approve and resolve the following names as new signatories for the Club’s account and 3 Trust accounts maintained with Union Bank of India, Aundh Pune Branch: i. Shri Ashutosh Kumar Dubey; ii. Shri Brij Mohan Kumar Sethi; iii. Shri Sushrut Vidyadhar Sardesai; and iv. Shri Anand Janardan Kale. Decision: The Board approved the above proposal and passed following four resolutions for submission to Union Bank of India, the Banker to the Club and Trust. Resolution-1 RESOLVED THAT in supersession of all earlier resolutions any two of the following persons be and are hereby authorized to operate Rotary Club of Pune Sports City, Bank account No. 541302010008277 with Union Bank of India, Aundh Branch 1. Ashutosh Kumar Dubey 2. Sushrut Vidyadhar Sardesai 3. Anand Janardan Kale 4. Brij Mohan Kumar Sethi RESOLVED FURTHER that Anand Janardan Kale be and is hereby authorized to do all acts, deeds, and things to give effect to this resolution. Resolution-2 RESOLVED THAT in supersession of all earlier resolutions any two of the following persons be and are hereby authorized to operate Pune Sports City Rotary Trust GG21216412, Bank account No. 541302010018134 with Union Bank of India, Aundh Branch 1. Ashutosh Kumar Dubey 2. Sushrut Vidyadhar Sardesai 3. Anand Janardan Kale 4. Brij Mohan Kumar Sethi RESOLVED FURTHER that Anand Janardan Kale be and is hereby authorized to do all acts, deeds, and things to give effect to this resolution. Resolution-3 RESOLVED THAT in supersession of all earlier resolutions any two of the following persons be and are hereby authorized to operate Pune Sports City Rotary Trust GG2344861, Bank account No. 541302010018755 with Union Bank of India, Aundh Branch 1. Ashutosh Kumar Dubey 2. Sushrut Vidyadhar Sardesai 3. Anand Janardan Kale 4. Brij Mohan Kumar Sethi RESOLVED FURTHER that Anand Janardan Kale be and is hereby authorized to do all acts, deeds, and things to give effect to this resolution. Resolution-4 RESOLVED THAT in supersession of all earlier resolutions any two of the following persons be and are hereby authorized to operate Pune Sports City Rotary Trust Bank Account No. 541302010007529 with Union Bank of India, Aundh Branch. 1. Ashutosh Kumar Dubey 2. Sushrut Vidyadhar Sardesai 3. Anand Janardan Kale 4. Brij Mohan Kumar Sethi RESOLVED FURTHER that Anand Janardan Kale be and is hereby authorized to do all acts, deeds, and things to give effect to this resolution. Agenda 11: To discuss the selection of President Elect (RY 24-25) and President Nominee (RY 25-26) as the current incumbents have submitted their resignations. President Ashutosh Dubey advised that the PE Rtn Bhupender Sethi has resigned from the post and PN Rtn Durgesh Gupta has left the Club. He therefore proposed that the Nominee Committee comprising President Ashutosh Dubey and 4 IPPs (Rtn Sameer Gupte, Rtn Manojeet Chowdhury, Rtn Kiran Rao and Rtn Vinod Patil) be requested to initiate the process of selection/election of new PE and PN and complete the task by 30 July 2023 so that the same can be approved in the BoD meeting of August 2023. Decision: The Board approved the above proposal. (Action: President Ashutosh) Agenda 12: Any other items with permission of the Chair. No other agenda point was proposed by any member. The meeting ended with thanks giving by the President ******** |