Board of Directors and Trustees meeting 8th
| Meeting Date | 09 May 2020 |
| Meeting Time | 17:30:00 |
| Location | E-Meeting on Zoom App |
| Meeting Type | BOD |
| Meeting Topic | Board of Directors and Trustees meeting 8th |
| Meeting Agenda | Agenda for Meeting No 8 of Board of Directors and Trustees of RY 19-20 on 9th May, 2020, 5.00 pm. Venue : Online video Conference 1. To approve the MOM of Meeting no 7 and review actions taken. 2. To discuss Treasury matters a. Status of membership due collection b. Status of mandatory Donation from members to Trust c. Status of actual vs budget in Club Account d. Status of Trust account – Balance, sanctioned project, committed expenses e. Status of GG accounts 3. Project for COVID 19 – status of fund collection and projects done 4. DGND Election – review of Biodata. 5. Presentation by each Director on work done in his/her avenue and plan till June, 20 6. Preparation for District Award and Citation. 7. To update about status of Change reports of the Trust. 8. Update on new Interact Club – Vidyanchal School – plan for installation and charter 9. Planning for Club Awards 10. Any other points with the permission of chair. Rtn Manojeet Chowdhury Secretary and President Elect RY 19-20 |
| Chief Guest | President |
| Club Members Present | 15 |
| Minutes of Meeting | Minutes for Meeting No 8 of Board of Directors and Trustees of RY 19-20 on 9th May, 2020, 5 pm. Venue : Online, Zoom Attended by : Vinod Patil, Kennedy Samuel, Sameer Gupte, BMK Sethi, Ajay Thourani, Dr Rupinder Beri, Dr Amita Kotbagi, Bhupender Sethi, Kiran Rao, Dr Rajesh Pawar, Sadhna Joshi and Manojeet Chowdhury 1. Approved the MOM of Meeting no 7. 2. Update on Treasury matters a. Status of membership due collection – 3 members have not paid the membership annual dues, namely Jagannath Aghav, Vishal Wadajkar and Dr Sapna Bhonagiri. President is following up with Vishal and he will pay before end of June. Other two members are not keen to pay and may not continue with the membership. Directors suggested that Membership fee for new members should be collected at the time of induction. Also once they join, they need to pay the annual membership for the year before discontinuing. b. Status of mandatory Donation from members to Trust – President confirmed all the members have paid the donation except for the same 3 members mentioned in pt a above. c. Balance in Club Account : Rs 47,000. No major expense is planned during this year. d. Status of Trust account – Balance : Rs 6,27,000. A summary sheet of Receipts and Expenditure is attached. As on date, Commitment to pay i. SGH : Rs 3,25,000, ii. Auditor fee : Rs 20,000 iii. Maths Workshop : Rs 12,500 iv. Sinhagad Dental Rotaract : RS 3,500 v. RH Chakan : Rs 5,000 vi. Total : Rs 3,66,000 e. Balances in GG Accounts i. Sane Guruji Hospital : Rs 2,07,000 -Rs 46,000 payable towards TDS ii. Karunj Happy School : Rs 33,50,000 iii. Teachers Training : Rs 25,40,384 f. PP Sameer enquired about whether our practice of 25% of total collection towards sinking fund has been completed during the Rotary Year. Also he wanted a confirmation of adhering to our practice that only 85% of the Fund generated during the year is spent in the same year and balance 15% is carried over to the next year. President agreed to prepare a statement and share with the Board members. 3. For the COVID 19 project, a total of Rs 278,000 has been collected from our members and other Donors. Rtn Kennedy shared the details about expenses done on various projects. 4. President shared the details of all the three candidates of DGND election received from DG’s office. It was decided to share profiles with all the Club members and decide on the Club selection during a Club Assembly. 5. All the Directors presented a summary of work done in their Avenue during the year. a. Service projects : Rtn Kennedy informed that a total of 57 service projects were done during the year – 33 Medical and 24 Non Medical. Board members wanted to know details about all the projects done during the year including expenses on each project and number of beneficiaries. Rtn Kennedy agreed to share an excel sheet along with MoM. b. Membership : Rtn Sadhna informed that 15 new members have been inducted this year. Three of the existing members informed that they will not continue. In addition, one of the new member may not continue since he has not paid the fees. c. Foundation : PP Rtn Sameer informed that the actual donation for the year has been US$ 6,500 against a target of US$ 25,000. He requested all the members to donate to TRF before 30th June, 20. 6. President informed that all the data related to District award and citation are uploaded already. It was agreed that a team of IPP Rupinder and PP’s BMK Sethi and Sandesh Savant will assist President in case it is required. 7. President briefed that there has not been any progress regarding Change reports with Charity Commissioner due to COVID. He will take it up personally along with Rtn Vikramaditya Deo and update the Board during the next meeting. 8. Due to current situation, Installation and charter of new Interact Club at Vidyanchal School can not completed this year. Board recommended to schedule this after reopening of the school. 9. It was decided to have a virtual Club Awards function. President may form an Awards Committee to finalise the awardees and fix the date in June. 10. President proposed a vote of thanks to the members. Rtn Manojeet Chowdhury Secretary and President Elect RY 19-20 |
