| Meeting Agenda |
Agenda for Meeting No 5 of Board of Directors and Trustees of RY 19-20 on 17th December, 2019, 5.30 pm.
Venue : Balkalyan Sanstha, Near Rajbhavan, Ganeshkhind Road, Pune 411007
1. To approve the MOM of Meeting no 4 and review actions taken.
2. To discuss Treasury matters
a. Status of membership due collection
b. Status of mandatory Donation from members to Trust
c. Status of actual vs budget in Club Account
d. Status of Trust account – Balance, sanctioned project, committed expenses
3. To approve payment of RI dues.
4. To consider appointment of Jt Treasurer.
5. To update on progress of the Committee for Pending change form and address change. To
approve continuation of the existing committee for Trust matters (pending change form
and address change) of Dr Rajesh Pawar, PP Sushil Pungaliya, PP Jayashree Halbe, PP
Sameer Gupte and IPP Dr. Rupinder Beri for achieving these objectives and agree on a
timeline.
6. To approve (post facto) induction of new members – Prof Jagannath Aghav
7. To review Fund raising project – 90 ML
8. Update on new Interact Club – Vidyanchal School – plan for installation and charter
9. To discuss the planning of RYLA in January.
10. To discuss about the implementation of approved GG on Teachers Training.
11. To update about TRF Seminar/RIPN Felicitation Fund raising – managing shortfall.
12. To approve prize money of Rs 7,500 for Essay Competition to be conducted in Vidyanchal
School – against dedicated donation.
13. Any other points with the permission of chair. |
| Minutes of Meeting |
Minutes of Meeting No 5 of Board of Directors and Trustees of RY 19-20
Held on 17th December, 2019, 6 pm to 7 pm
Venue : Balkalyan Sanstha, Near Rajbhavan, Ganeshkhind Road, Pune 411007
Attended by : Vinod Patil, Bhupender Sethi, Kiran Rao, Dr Madhav Kankawale, Kennedy Samuel, Sadhana Joshi, Dr Amita Kotbagi and Manojeet Chowdhury ,
Special Invitee : Rishikesh Ghare
Leave of absence granted to : Brij Sethi, Jayashree Halbe, Ajit Ghate, Dr Ashutosh Dubey, Ajay Thourani, Dr Rajesh Pawar, Dr Rupinder Beri, Sameer Gupte
1. Approved the MOM of the last BoD held on 11th October, 19.
2. In absence of the Treasurer, President presented the current status of the Treasury matters :
a. Status of membership due collection : As on this date, 19 members have not paid the annual membership charges. Out of these, only two members – namely Pryank Agarwal and Partha Hor have informed their intent of discontinuing the membership. President will personally discuss with all the other non-paying members. Following this, if required other BoD members will also talk to non-paying members. The entire drive of completing the collection of Annual membership due will be 31st December, 19.
b. Status of mandatory Donation from members to Trust – 5 members have not yet paid the donation of Rs 5,000 for this year to the Trust. President will talk with them and request them to pay latest by 31st Dec, 19.
c. Status of actual vs budget in Club Account – the details will be calculated in next two weeks.
d. Status of Trust account – Current balance of Trust Bank account is Rs 9,90,833. There is commitment of approx. Rs 3,00,000 for the Teachers Training GG. Similarly a provision has been kept for another Rs 3,00,000 for Karunj Happy School GG which is at the final stage of approval.
3. Board approved to pay the RI Dues in January for all the paying members only.
4. Due to the current health issues of the Treasurer, Ajit Ghate, Board suggested that the Treasurer of next year may work as a Jt. Treasurer for this year too. This needs to be confirmed with the Treasurer of RY 20-21.
5. Board was informed that there has been no progress by the Committee for Pending change form and address change. President suggested that he and Dr Pawar will take care of this and complete by February, 2020.
6. Approved (post facto) induction of new member Prof Jagannath Aghav.
7. To review Fund raising project – 90 ML. President informed that our collection for this event
has been Rs 1,98,000 and total expenses Rs 1,16,000. In addition to that there has been
promise from the following three Donors
a. Panchshil Developers : Rs 5,00,000
b. Nitin Bhai Karia : Rs 3,00,000
c. Mr Dhiraj Nikam : Rs 50,000
Total : : Rs 8,50,000
This amount will be received in the moth of Jan/Feb, 2020.
8. Charter Certificate for new Interact Club – Vidyanchal School has been received. Director
Youth, Kiran Rao informed that the Charter and Installation ceremony will be completed in
January, 2020.
9. Director Youth, Kiran Rao informed that the next RYLA is planned in Rahimatpur School in the
month of January, 20. This needs to be discussed with Dr Pawar and the school authorities to
finalise the exact date.
10. The Board was briefed about the recently approved GG on Teachers Training. The total value
of the project is US$ 37,000 and will entail providing training to approx. 5,000 teachers in 110
sessions. We are partnering with ICEDC for providing the training. PP Dr Amita Kotbagi has
taken over as the Chairman of this project from our end.
11. President informed that overall accounts for the TRF Seminar/RIPN Felicitation has been
completed. The total shortfall is approx. Rs 4,12,000. We need to find ways to cover this gap
so that all the balance bills can be paid soon. Secretary mentioned that as per our Club
Budget, and amount of Rs 60,000 was earmarked for Silver Jubilee celebration of the Club.
This amount can be transferred to TRF Seminar account.
12. Board approved prize money of Rs 7,500 for Essay Competition on ‘Gratitude’ to be
conducted in two school. IPP Dr Rupinder Beri had informed that she has finalised with
Vidyanchal Marathi Medium School. One more school need to be finalised and the
competition is to be conducted in the month of January, 2020.
13. Approved Rs 15,000 ( Rs 100 x 150) towards food packets for volunteers of Polio day on 19th
Jan, 20.
14. Board discussed the point raised by PP Sameer Gupte about Club Trainer for next year to be
a member of the Board as a matter of practice. Board noted that the Club Byelaws provide
for Club Trainer need not be a member of the Board. Also the RI model Club constitution does
not provide for a role of Club Trainer to be included in Board. Board however suggested that
the Club Trainer may be invited to all the Board meetings for smooth operations and
continuity.
15. President proposed a vote of thanks to the members and the invitees.
Rtn Manojeet Chowdhury
Secretary and President Elect RY 19-20 |
